Finding, Claiming and Documenting Clock Hours

FINDING PAST CLOCK HOURS

To request a free copy of your ESD 105 Clock Hour record and search of unclaimed ESD 105 hours, e-mail us with your record request.

Caution: ESD 105 has a very generous late filing policy, allowing you to claim hours back to September, 2002. Most other providers have smaller windows of time for claiming back classes. Please be aware that each provider has different policies.

To find policies on clock hours offered by other ESD's or OSPI:

CLAIMING PAST CLOCK HOURS

OSPI only honors ESD 105 clock hour forms that have been receipted as paid by ESD 105.

To help keep down the cost of professional development, most ESD's do not automatically include clock hour costs in registration fees, as other clock hour providers do, because not everyone needs clock hours. You can tell which providers separate these costs by looking at the standard SPI 1125 Clock Hour form issued by the provider:

• Forms without receipting fields mean the provider already charged you automatically for clock hour costs, so no additional payment is required and the form is complete.
• Forms with receipting fields are not considered valid by OSPI until payment is recorded in the receipting fields by the agency in the header of the form.

If you still have an ESD 105 clock hour form (SPI #1125) that is not receipted, simply send it with payment to ESD 105 Clock Hours, 33 South Second Ave, Yakima, WA 98902. Forms are accepted back to September, 2002. In November, 2006, ESD 105 eliminated the confusion over unreciepted forms by now issuing an SPI #1125 form only after payment is made.

Prices have remained the same over the years: $2 per hour with a minimum $10 per program number. Cash or single check payable to ESD 105.

If you need an ESD 105 clock hour claim form click to download a copy of the form.

If your clock hour form does not have ESD 105 in the header, there is no need to send these to ESD 105. Just as you would not expect to find CWU courses on a WSU transcript, ESD 105 transcripts only carry ESD 105 approved programs. Check with the provider in the header for instructions.


DOCUMENTING PAST CLOCK HOURS

The standard clock hour form (#SPI 1125) is equal to an official transcript if information is complete, including original signatures on all legal affidavits, and completion of any fee receipting fields by the program's provider. If you do not have all of your forms listed in your ESD 105 clock hour report, you may request an official transcript. Send $5 cash or check to: ESD 105 Clock Hours, 33 South Second Ave, Yakima WA 98902.

FOR SALARY CONSIDERATION your school district determines if any additional documentation is needed to approve hours for salary. Starting October, 2006, the new ESD 105 clock hour form incorporates salary consideration information saving paperwork in many school districts, but districts are free to require additional documents.

We automatically send complimentary official transcripts of ESD 105 clock hours to school districts in September for all educators who attended programs the previous year. This is a record of all paid ESD 105 hours. Keep us updated on which school district you serve, if employed, so your human resources department will receive your data. Click here to e-mail your new district name to us.

FOR CERTIFICATION you may attach an unofficial report of ESD 105 clock hours instead of listing classes when applying for the Continuing certificate renewal (ProCert renewals must still list classes). Then if you are audited, you may request an official transcript that will match your email report.

WAC 181-87-050 identifies misrepresentation of completion
of in-service clock hours or continuing education credit hours
as an act of unprofessional conduct.

Documents to have on hand in the event of an audit include original and/or copies of these documents:

1. College/university grade sheets or transcripts that indicate completion of courses, printed on original college paper (not plain paper).
2. Form #SPI 1125, furnished by the approved provider, or an official transcript from the provider if you have lost a copy of a clock hour form. Form #SPI 1125's that indicate payment is required also are not acceptable if receipt area is not completed by the approved provider listed in the header of the form.
3. Form #SPI 1126, issued by colleges for members of approved professional growth teams to verify consultation and collaboration.
4. Form #SPI 1128 for supervisors of interns & parapros, and NBPTS assessment and/or completion These are signed by your employer.

Documents not useful in an audit include unsigned or unreceipted clock hour forms, college registration forms indicating you signed up and paid for a class, or certificates of attendance/completion.